What This Guide Is About

Whether managing a small gathering or a large-scale event, this comprehensive checklist ensures that all essential tasks are completed. It’s designed to help you stay organized and stress-free so you can focus on creating an enjoyable and memorable experience for your attendees — and yourself.

Who Is It For

This guide is perfect for event managers, marketers, freelancers, and organizers working with tight budgets, small teams, or limited tools. It’s handy for professionals in cultural institutions, NGOs, non-profits, private events, corporate events, sports events, and event agencies.

What You’ll Get

This guide includes a clear and straightforward Event Day Checklist for event managers. It covers everything you need to check and prepare, on-site and off-site, to ensure your event runs smoothly and successfully.

We’ve included an easy-to-use version for Notion and a fully printable checklist available in Microsoft Word and Google Docs formats.

Free Part of the Event Management With What You’ve Got Handbook

This material is part of the comprehensive Event Management With What You’ve Got handbook, packed with tools, templates, and strategies to help you create incredible events with limited resources.

This Is Just a Piece of the Bigger Picture!

About the Author

Hi, My name is Danil 👋

I created this guide to share my experiences and the insights of friends, colleagues, contractors, and clients I’ve collaborated with over the past 15 years.

I’ve had my fair share of triumphs and headaches, working across various settings—from cultural institutions like museums and galleries to NGOs, non-profits, and private and corporate sports events of different formats and sizes. These have ranged from virtual and hybrid events to in-person gatherings, from small art lectures in boutique hotels and pop-up galleries for car brands to large-scale festivals and expansive exhibition openings.

I’ve felt the pain of tight budgets, small teams, and impossible deadlines — but I’ve also learned how to make it all work, often with a bit of creativity and determination.

This guide is my way of sharing what I’ve learned from those experiences — so you can skip some of the stress and get straight to creating unique events, even when resources are tight.